Saturday, June 20, 2020
Metcalfe Park•315 W Beale St
Registration Closes May 1st, 2020
Vendor Guidelines and Registration
Licensing, Permitting & Insurance: Vendors are required to have all necessary permits, licensing, and insurance. Vendors must have, or obtain, an Arizona Transaction Privilege Tax number prior to the Festival. Transaction Privilege Tax Application short forms are available for special event vendors through the Arizona Department of Revenue at for $12. Vendors must obtain a Special Event Vendor Permit from the City of Kingman for $11 (free if you have a current City business license). If approved, your City of Kingman Vendor Permit must be conspicuously posted at your booth space. Food vendors are subject to State of Arizona and Mohave County Health codes requirements. Food vendors will need a permit issued by Mohave County Health Department. If you don’t have one, you can apply for a Temporary Food Service Application. For more information call the Kingman office at 928.757.0901.
Set up: will be Saturday, June 20th, from 6am to 9am at Metcalfe Park, Beale & Grandview, Kingman, Arizona. Vendor setup must be completed by 9:00am. Each vendor space will be pre-assigned by the Festival Vendor Coordinator. If your request is approved, a map of the area with your designated arrival time will be sent with the vendor acceptance package prior to the Festival. Vendors may submit a placement request for a specific location in writing with the understanding that there are no guarantees. Vendors will not be permitted to exceed designated marked space. A festival volunteer will direct you to your space on Saturday. Early setup for vendors with trailers may be required. Adjacent vendors will not be expected to move for late comers. Each vendor will need to provide their own hand cart.
Signage: Any signs or banners must be professionally constructed, no hand written material will be allowed. E-Z up and Caravan type canopies are allowed. E-Z ups and canopies must be secured with sandbags or weight kits, not stakes or screws.
Tear Down: Vendors may dismantle their space after the event ends at 7pm on Saturday. Each vendor space must be completely clear of trash, merchandise, tables, and canopies prior to 8:30pm.
Hours: Vendors must remain on site from 9am to 7pm on Saturday, June 20th.
Booth Sharing: is not allowed. All vendors need to purchase their own booth spaces and obtain their own business licenses. Vendors sharing booths may be asked to leave by the Festival Vendor Coordinator.
Parking: No parking is provided in the Festival area, each vendor will be allowed only one vehicle in the vending area to unload supplies during set up (assigned set up times will be outlined in your vendor acceptance packet). All vehicles must be located off site no later than 9am on Saturday. No vendors are allowed to spend the night on the premises.
Power & Water: There is ABSOLUTELY NO ACCESS TO WATER OR ELECTRICITY. GENERATORS ARE NOT PERMITTED without approval. Bring your own water.
Grease, Gray Water and Trash Disposal: Vendors are responsible for disposal of their own grease, gray water, and trash. Each vendor must remove these items at the end of the event. Under no circumstances will grease, gray water, or trash be allowed to be poured down city drain or onto city grass, sidewalks or streets. Any violation of this policy will result in ejection from the event and possible criminal prosecution. Each vendor is responsible for keeping their area neat and clean and free of loose trash. Each vendor is responsible for collecting and bagging trash from within their space. Trash receptacles will be provided in the event area for vendor use.
Security: All vendors must occupy their space from 9am to 7am on Saturday. Neither the Festival Committee nor the City of Kingman are responsible for loss or damage to Vendor personnel or Vendor personal property.
Hold Harmless: By submitting this vendor request form, vendor agrees and understands that the vendor has the sole responsibility at all times to be knowledgeable about, fully understand, and to meet or exceed all local, state and federal codes, laws, policies, and regulations associated with the vendor’s business/product including but not limited to the provisions of the City of Kingman Municipal Code and other city documents, permits, requirements and/or correspondence.
Vendor assumes all responsibility and liability for losses, damages, and claims resulting from any injury to persons, including, but not limited to, injuries to customers or agents of vendor, or damages to vendor’s display, equipment, or other property brought onto the premises. Vendor shall indemnify, defend and hold harmless the Kingman Main Street group, its respective agents, servants and employees from any and all such losses, damages, cause of actions, suits or claims arising out of the vendor’s negligence.
Cancellations & Refunds: Cancellation notifications must be submitted by email or in writing no later than 5pm on May 20, 2020 for an 80% refund of vendor fees. Cancellations received after May 20th will not be eligible for a refund. If your vendor request form is not approved, 100% of your vendor fees will be refunded.
The Festival Vendor Coordinator or appointee reserves the right to have removed from the event, any person, persons or business dispensing food or merchandise that is not of high quality. Anyone who is violating any law or festival regulation, or who is conducting himself/themselves in a manner which would be detrimental to the spirit of the festival, will be asked to leave without a refund. All vendors will be held to the terms of the Guidelines and Contract.
Festival times and activities are subject to change